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We've listed the shortcuts we've found the most useful below. (Fewer shortcuts are available for the Mac, but you can create your own custom keyboard shortcuts if you like.) There are keyboard shortcuts to accomplish a vast array of tasks in the Word desktop client, in both the Windows and Mac versions. Why bother to lift your hands from the keyboard if you want to open or close a document, apply formatting to text and paragraphs, do a spell check, navigate through a document, or undo and redo actions? With keyboard shortcuts you won’t have to. If you have a different version the steps may be slightly different.Word’s Ribbon interface is great for finding everything you might ever want to do in the word processor - particularly things you don’t do frequently, like inserting footnotes or doing a mail merge.īut if you’re looking to do common tasks fast, you’ll find keyboard shortcuts far more useful. You can also just start typing that text and press enter and the rest will be typed for you. Next time you have to include that text in a Word document, simply click on the AutoText icon and select the auto text you want to use. Finally, select the text in your document that you want to use without having to type it every time, click on the AutoText icon in the Quick Access Toolbar and click "Save Selection to AutoText Gallery" and click OK. Then in "Choose commands from" select All Commands. Check the box that says "Show Quick Access Toolbar below the Ribbon". From there, click on Quick Access Toolbar. Question: How do I insert a frequently used phrase without typing the complete phrase?Īnswer: What you can do is create auto text in Word.

Depending on your keyboard you may need to press the function key "Fn" together with the "F7" key.Īnswer: Rand is a function used to generate random preset text in a Word document. CTRL Shortcuts From A-Z:ĬTRL + G = Go To a specific page or bookmarkĬTRL + H = Replace text with another text or replace text with different formattingĬTRL + M = Indent a paragraph from the leftĬTRL + O = Open an existing Word documentĬTRL + Y = Redo an action previously undone OR repeat an actionĬTRL + ] = Increase size of selected text by one pointĬTRL + [ = Decrease size of selected text by one pointĬTRL + 0 = Add/remove one line space preceding a paragraphĬTRL + Left Arrow = Move one word to the leftĬTRL + Right Arrow = Move one word to the rightĬTRL + Down Arrow =Move one paragraph downĬTRL + Page Up = Go to the top of previous pageĬTRL + Page Down = Go to the top of next pageĬTRL + HOME = Go to the beginning of documentĬTRL + DELETE = Delete one word to the rightĬTRL + BACKSPACE = Delete one word to the leftĬTRL + ALT + R = Registered trademark symbolĬTRL + ALT + I = Switch in or out of print previewĪnswer: Pressing the "F7" key should do that.

In this article, I thought I would introduce you to the CTRL shortcuts that you can use when working with Microsoft Word.